Intercampus Loan Policy | Pace Law School

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Intercampus Loan Policy

Definition: Intercampus Loan is the process by which, upon request, specific library materials, or copies thereof, are made available by one Pace University library to the patrons of  other Pace University libraries. It is based upon the principle of reciprocity and standard procedures. All borrowers are expected to make every effort to exhaust the resources of their home libraries before requesting material from another Pace library.

Purpose: Intercampus Loans support the mission of the Pace Law Library by providing, for research and serious study, enhanced access to scholarly materials that are not available because they are outside the scope of the Law Library's collection. Intercampus Loan is a supplement to, not a substitute for, appropriate collection development.

Eligible Pace Law School Users: Intercampus Loan services are available only to current Pace Law School students in good standing, faculty, faculty emeritus, and staff. Other users must obtain materials that are not in the Pace Law Library collection through their public library or other library with which they may be affiliated.

Eligible Borrowing Institutions: Pace Law Library will accept Intercampus Loan requests from patrons of the Birnbaum and Mortola libraries of Pace University. All book requests are expected to be made through the University-wide library circulation system. Requests for copies and, under special circumstances, book requests will be accepted online or by telephone or fax.

Hours: Normally, 9:00 AM to 5:00 PM, Monday through Friday (subject to variation).

Available Materials: Any type of library material required for study, instruction, research or general information may be requested through Intercampus Loan. Monographs and articles are the most commonly requested materials. Although all requests are processed, it should be noted that most libraries do not lend reference materials, unique or valuable materials, audiovisual materials, computer software, materials in special collections or with local circulation restrictions, or entire periodical issues or volumes. Requests for such resources are likely to be unfilled (in turn, the Law Library will not send any materials that do not circulate to our own students to another Pace University library). Books must not be borrowed in lieu of buying textbooks or for semester-long reserve; Intercampus Loans are intended for short-term use.

Requests: Intercampus Loan requests are expected to be submitted through the Pace University catalog (click the request link, log in with your Pace portal ID and password, and follow the instructions), but will also be accepted on the printed forms available at the Circulation Desk. Forms should be filled out as completely as possible. Requests for items that are owned by the Law Library should not be submitted and may not be processed unless the material is not on the shelf. Full-text databases should also be checked for article availability. There is no limit on the number of requests an individual may submit and requests are usually processed in the order they are received. However, processing may be prioritized based on the number of requests received from others.

Copyright: The copyright law of the United States (Title 17, United States Code) governs the making of photocopies and other reproductions of copyrighted materials. Under certain conditions specified in the law, libraries and other archives are authorized to furnish a photocopy or other reproduction. One condition is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for and later uses a copy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. Pace Law Library reserves the right to refuse a copying request if, in its judgment, fulfillment would involve a violation of copyright law. Online registration and print requests for photocopies include this copyright warning and borrowers must acknowledge awareness of the warning by accepting the conditions online or in print. In addition, CONTU (National Commission on New Technological Uses of Copyrighted Works) guidelines provide that, in any calendar year, a library may request and receive only five royalty-free articles from the previous five years of a specific periodical. It is the responsibility of the borrowing library to ensure that royalties are paid on any photocopies in excess of that number or to initiate a subscription to such periodical.

Costs: There is no charge for Intercampus Loans among the libraries of Pace University.

Time: It generally takes two to four days to obtain requested items from other Pace University libraries. However, because requested material may not always be available, advance planning of research is essential.

Notification: Items for Pace Law School faculty or staff will be delivered electronically or to their mailboxes. Upon request, faculty will also be notified off-campus by telephone or email. Pace Law students will be notified by email when requested items arrive and may be picked up, and books will be checked out, at the Circulation Desk during regular library hours.

Loan Period: Books borrowed through Intercampus Loan have a due date that is given when the book is checked out by the Law Library. If a book is needed for a longer period, a renewal should be requested online, by email, by phone, or in person on or before the due date. A book may not be available for an extended period of time if the record indicates that someone else is waiting for it. Books must be returned to the Circulation Desk when they are due, or overdue fines will be generated. Unpaid fines may result in the suspension of library privileges, or student records may be withheld.

Lending to Other Libraries: Pace Law Library provides photocopies and lends circulating books to the other Pace University libraries under the same policies.

Financial Responsibility: Any charges levied for lost or damaged materials, or for overdue fines, are the responsibility of the individual who requested the material. Library privileges may be suspended, or student records may be withheld, for non-compliance.

Restrictions: Without exception, Pace Law Library will comply with any restriction, such as "For In-Library Use Only," specified by the lending library.

Confidentiality: All Intercampus Loan records will be kept confidential in compliance with New York Civil Practice Law and Rules § 4509.

Statistics: Data in respect to intercampus borrowing and lending will be compiled periodically in order to satisfy any reporting requirements of the American Bar Association, the Metropolitan New York Library Council, or Pace University.

Questions: Please direct any Intercampus Loan questions to Alyson Carney, Public Services Assistant (914-422-4137).